Discord Bot Terms of Service

Last updated 6 November 2026

1. About these terms

These terms apply to the vAROPS Discord bot and its integration with the vAROPS platform (“the bot”), operated by vAROPS. By inviting, configuring or using the bot, you agree to these terms and the vAROPS Terms of Service. These bot terms govern the Discord integration specifically; the general terms govern the rest of the platform. If you do not agree, do not use the bot.

The bot is an independent application. It is not operated, sponsored or endorsed by Discord or any real-world airline. It is for flight simulation and entertainment, not real-world aviation.

2. Eligibility and Discord rules

You must be at least 13 and meet any higher minimum age required by Discord or the law where you live. You must also follow Discord’s Terms of Service, its Community Guidelines, and the rules of the server and virtual airline you use.

3. Server installation and configuration

Only a server owner or someone authorised to manage that server may invite or link the bot. You must also be authorised by the virtual airline whose vAROPS integration you configure. Keep airline linking tokens private and regenerate them if they are exposed.

Server administrators control the channels, notification mentions, rank roles and nickname settings used by the integration. They are responsible for choosing suitable permissions, explaining enabled features to members and placing the bot’s role appropriately in the server hierarchy. Do not configure it to grant access that a member should not have.

The bot may post airline notifications, including alerts, NOTAMs, activities, applications, flight reports, bookings, departures, landings, promotions, badges and statistics, where enabled. Channel settings determine who can see those posts. Airline staff remain responsible for airline content, membership decisions and flight-report reviews.

4. Pilot account linking, roles and nicknames

Link only your own Discord and vAROPS accounts through the official linking process. Linking allows the integration to associate your Discord identity with your pilot membership. Depending on airline settings, it can assign or remove managed roles and change your nickname in the linked server to reflect your pilot identity, rank or membership status.

Do not impersonate another pilot, share account access, or use another airline’s linking token. Never give anyone your Discord password, account access token or vAROPS password to use the bot.

5. Acceptable use

You must not use the bot to:

• harass, threaten, discriminate against or impersonate anyone;
• send spam, unwanted mass mentions or unlawful content;
• expose personal, confidential or sensitive information without authority;
• obtain unauthorised access, manipulate roles or bypass account or server restrictions;
• falsify pilot records, flight reports, rewards or airline statistics;
• disrupt the service, exploit vulnerabilities or evade Discord’s API limits.

Report security problems privately to help@varops.net. Do not exploit them or publish another person’s information.

6. Privacy and published information

Our Privacy Policy explains the data we process, why we process it, who can see it, retention and how to request access, correction or deletion. Discord handles information under its own Privacy Policy.

Enabled notifications can disclose pilot identity and flight or achievement information to people with access to the selected server channels. Linking your Discord account is separate from an airline enabling notifications about activity recorded on vAROPS. Removing the bot or unlinking an account does not automatically remove messages already posted or delete your vAROPS flight records. Contact us about personal-data requests, and the relevant server staff about messages in their server.

7. Availability and accuracy

The bot depends on vAROPS, Discord and network availability. Notifications and role changes may be delayed, fail or be unavailable during maintenance. Features may change or be discontinued. Check vAROPS records and contact airline staff if a message, rank or flight result appears incorrect. The bot does not guarantee airline membership, a rank, rewards or continued access to a Discord server.

To the extent permitted by law, the bot is provided as available without a guarantee of uninterrupted or error-free operation. Nothing here excludes or limits liability that cannot lawfully be excluded or limited, or removes your mandatory consumer rights. The liability provisions in the general vAROPS terms also apply subject to those protections.

8. Stopping use and suspension

You can stop using bot commands at any time. To stop account-based role and nickname updates, disconnect your Discord account using the available account controls, or contact help@varops.net for assistance. A server administrator can unlink the airline with /unlink, disable notification channels, revoke permissions or remove the bot from the server. Unlinking does not automatically reverse roles or nicknames already changed; server staff can manage these.

We may restrict or suspend the integration where necessary to address misuse, security risks, legal requirements or breaches of these terms or Discord’s rules. Where reasonable, we will explain the reason. Contact us if you believe a restriction is a mistake.

9. Changes to these terms

We will update the date above when these terms change. For material changes, we will provide reasonable notice through vAROPS or another appropriate service notice before they take effect, unless an urgent legal or security reason requires earlier action. If you disagree, stop using the bot and disconnect or remove it as appropriate.

10. Support, complaints and contact

For bot support, reports of misuse, privacy requests or questions about these terms, email help@varops.net. Include the relevant server or airline and a description of the issue, but never send passwords or tokens. We will review reports and take appropriate action. Contact your airline staff first for airline membership, ranks or flight-report decisions.